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How to save PST file

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Windows XP/2003/Vista/7/8/10


Microsoft Outlook keeps all mail history in the storage files on a computer. Mail history is stored either in PST or OST files, and these files are regularly updated with newer emails and account data. OST file is a full copy of the emails, contacts, calendar events and other mail account information stored on a web server. PST stores entire mail data history that is not duplicated on a mail server: mail server contains only recent emails. PST and OST files are used for the same purpose - keeping your mail data locally.

When you work with Total Outlook Converter and Total Outlook Converter Pro, first thing you need to do is to connect your PST(OST) storage to the program. Then converter will load mail data from this file, and you will be able to manage conversions. As a rule, PST and OST files are stored here:

Green PlusWindows XP: all PST and OST files are stored in AppData\Microsoft\Outlook

Green PlusWindows Vista and 7: LocalAppData\Microsoft\Outlook

You can type in this path in the address bar of your Browser, and you will see the list of PST and OST files. You can get into this folder from Outlook program too. For this in MS Outlook 2010:

Green PlusGo to the "File" menu and click on "Account Settings"

Green PlusThere switch to "Data Files"

Green PlusCheck the list of available files

You will see a separate storage file for every mail account connected to your Outlook. Just copy the location of required one and paste it into Total Outlook Converter dialogue that asks to specify PST (OST) file.

As Outlook directory is not on hand, it is hidden in lots of parent folders, it will be more comfortable to keep the copy of PST or OST file somewhere on hand. For this just go to the Outlook folder, copy the file from there and paste it to another memory folder or portable drive.

Mention that PST (OST) copy in a new location will not be updated automatically, so from time to time you need to refresh your copy.

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   Updated Mon, 18 Feb 2019

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