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How to Select a Group of Files

True of most things computer-related there’s usually a faster, easier way to accomplish whatever it is that you’re trying to do. Our converters are no exception to this rule. On occasion we have users ask “how do I select a group of files?” An important question considering that our applications allow for large jobs and batch processing.
  1. To begin, you will want to open the converter that you plan on working with.
  2. Next, locate the folder containing the files that you will be using.
  3. After clicking on the folder icon, the main window will populate with a list of all the fields located in that folder.
  4. Here you can individually place a check next to the files you choose to use. However, if you’d like to learn a trick for selecting more than one file at a time, read on…

  5. From the list of file names, select the file that you’d like to begin with. Click on the file name to highlight it.
  6. Next with your [Shift] key held down, press the [Down-arrow] key. This will highlight as few or as many files as you need immediately following your “in point” or starting file.
  7. Once you have highlighted all the files you plan to work with, click the Check button at the bottom left corner of the file display window.

    select group of files

  8. You also have the option of using the Check All button to automatically check every file contained in a given folder.

    check all files

Now that you’ve experimented with selecting groups of files, let’s take a look at some other helpful options.

In the file list window you’ll notice that there are a number of descriptive terms displayed across the top; name, size, date, sender, subject etc. Clicking on any one of these will reorder the list to display based on that particular category. For example, clicking on sender will put all the files into alphabetical order based on the sender’s name, and recurring senders will display clustered together.

select files

After clicking on the icon of your target format, the options window will open. From here you can go to Fields and choose to auto-sort large groups of files by filtering for specific properties; for example sender, recipient, date, subject, body, and more.

In the upper right hand corner you’ll also notice the Filter field. This lets you pick and choose between file types and formats. By selecting a format extension, the converter will “weed out” any files that do not match that file type. For example, by clicking PDF in the Filter field, the only files you will then see in your file list window will be PDFs.

filters

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