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Need help? Reach us at
+1 (855) 418-2323
File Converters TIFF and PDF apps Forensic FreewareYou need to share Word documents with people who may not have Microsoft Office — or you need a fixed, print-ready format for archival and distribution. DOCX files look different depending on the viewer, installed fonts, and operating system. PDF locks the layout. Total Doc Converter converts DOCX files to PDF in batch, with encryption, bookmarks, PDF/A compliance, and command-line automation.
DOCX is Microsoft Word's default format since Office 2007. It stores text, formatting, images, tables, headers, footers, and macros in a ZIP-based XML package. DOCX is an editing format — designed to be opened, modified, and resaved. The visual appearance depends on the installed fonts, the viewer application, and the operating system.
PDF (Portable Document Format) is a fixed-layout format created by Adobe. A PDF file looks identical on every device, every operating system, and every printer. Text, vector graphics, and images are embedded. PDF files can be password-protected, digitally signed, and certified for compliance with archival standards (PDF/A).
| Feature | DOCX | |
|---|---|---|
| Purpose | Editing and collaboration | Viewing and distribution |
| Layout consistency | Depends on viewer/fonts | Identical everywhere |
| Viewer | Word, LibreOffice | Any PDF reader, browser |
| Encryption | Limited (Word password) | Full (owner + user passwords) |
| Digital signatures | Via Word only | Built-in standard |
| Archival standard | None | PDF/A (ISO 19005) |
| Editing | Full editing in Word | View-only by design |
Launch Total Doc Converter. The folder tree on the left panel shows your local drives and network shares. Navigate to the directory containing your DOCX files. The file list displays each document with its name, page count, size, and modification date.
Tick individual DOCX files or click Check All to select the entire folder. Total Doc Converter handles both single-file and batch conversion — one file or a thousand in the same operation.
Click the PDF button on the toolbar. The settings wizard opens with PDF-specific options.
Set the output folder and file naming pattern. Configure the following:
Click Start. Each DOCX file is rendered as a PDF with fonts, tables, images, and page layout preserved. The conversion log shows the status of every file.
Total Doc Converter includes a command-line interface for automated and server-side workflows:
DocConverter.exe "C:\Documents\*.docx" -oPDF -d "C:\Archive\pdf\" -pdfSecurity "owner_pass" -permissions "NoPrint,NoCopy"
Parameters: source path with wildcards, -oPDF sets the output format, -d specifies the destination folder, -pdfSecurity sets the owner password, -permissions restricts specific actions. Add these lines to a .bat file and schedule with Windows Task Scheduler for nightly conversion.
The GUI generates ready-to-use command lines: configure your settings in the wizard, and the program outputs the exact command for your .bat script.
| Option | Description | Use Case |
|---|---|---|
| Owner password | Controls who can change permissions and edit the PDF | Internal document management |
| User password | Required to open and view the PDF | Confidential contracts, financial reports |
| No Print | Blocks printing from PDF viewers | Draft documents, preview copies |
| No Copy | Prevents text selection and clipboard copying | Proprietary content, licensed material |
| PDF/A compliance | Embeds fonts and color profiles for archival | Legal records, government archives |
| Feature | Online DOCX-to-PDF Services | Total Doc Converter |
|---|---|---|
| Privacy | You upload documents to a third-party server. | Runs locally. No data leaves your computer. |
| Batch mode | One file at a time, manual upload. | Entire folders in one batch, hundreds of files. |
| Encryption | Rarely available, basic options. | Owner/user passwords, granular permissions. |
| PDF/A | Not available on most services. | Full PDF/A compliance for archival. |
| Merge | Separate tool or not available. | Built-in: combine DOCX files into one PDF. |
| File size limits | Typically 10–50 MB per file. | No limits. Process any file size locally. |
| Automation | Not available. | Command-line interface with scheduling. |
| Cost | Free for small files, paid subscriptions. | One-time purchase: $49.90. Free 30-day trial. |
Word documents contain complex formatting: multi-column layouts, nested tables, text boxes, and inline images. Total Doc Converter renders every element in the PDF exactly as it appears in Word. Page breaks, margins, and spacing are preserved down to the millimeter.
Set owner and user passwords on output PDFs. Restrict copying, printing, content extraction, and form filling. Apply encryption during batch conversion — the same security settings apply to every file in the batch.
Government agencies, legal firms, and financial institutions require PDF/A for document storage. Total Doc Converter generates PDF/A-compliant files with embedded fonts and standardized color profiles. Documents remain readable decades from now, regardless of software changes.
Combine a folder of Word documents into a single multi-page PDF. Each source file starts on a new page. Bookmarks are generated automatically from document names or Word headings, creating a clickable table of contents in the PDF.
Total Doc Converter reads DOCX files using its own parser. It does not call Word, does not need Office installed, and works on clean Windows servers. Deploy on machines without any Microsoft software.
PDF is one of many targets. Total Doc Converter also exports DOCX to HTML, RTF, TXT, XLS, JPEG, TIFF, XPS, and more. One tool covers all document conversion needs.
Download the free 30-day trial — no email or credit card required. A personal license costs $49.90 and includes one year of free upgrades. Works on Windows 7/8/10/11.
Download Free Trial Buy License — $49.90
"We convert client contracts and court filings from DOCX to PDF daily. Total Doc Converter handles batch runs of 200+ documents without a hitch. The PDF encryption feature lets us lock files before delivery — owner password plus no-copy restriction. PDF/A output satisfies our archival compliance requirements. Eliminated our dependency on Adobe Acrobat for this workflow."
Richard Bowman Legal Operations Manager, Hargrove & Associates
"Engineering reports come from multiple departments as DOCX files. We merge them into single PDF deliverables for clients using Total Doc Converter. Bookmarks are generated from Word headings, which saves us manual PDF editing. The command-line mode integrates with our nightly build scripts — reports are converted and archived automatically."
Sandra Linden Document Control Specialist, Nordic Engineering AS
"Teachers submit lesson plans and policy documents in Word format. We batch-convert everything to PDF for the district portal. Total Doc Converter runs on our server without Office installed — important because we don't have Word licenses on backend machines. Tables, images, and headers come through accurately. Would like a Linux version, but the Windows command-line tool works well enough via scheduled tasks."
Marcus Holt IT Systems Administrator, Greenfield School District
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