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How to Convert Email to PDF

  EML files are created and accessed via mail clients. The Portable Document Format is universal — you can open it on almost any hardware and OS. These files are compact, secure and versatile. Make your messages easier to share and store using our flexible tool! The Total Mail Converter ensures quick, convenient and highly customizable transformation without a hitch. Save email as PDF to archive your data and send it to other users. Combine hundreds of messages into one document or create separate files!

Convert Email to PDF by CoolUtils Software

1. Locating EML files

Click on the location of the target files in the folder tree on the left. A list of contents will appear in the central panel.

Find EML Files

2. Choosing messages

Click on any message for a preview. Select any number of items you want to process or click «Check All.»

Select the Emails

3. Customizing and launching

To convert email to PDF, click on the «Format» button at the top. Adjust the settings in the wizard (or keep the default ones). Click on the «START» button. You will be notified once the process is complete.

Total Mail Converter is a multifaceted, intuitive and convenient tool. In just a few clicks, you can:

  • Convert EML, MSG, MIM file formats to Word DOC, EML, HTML, MSG, PDF or PDF/A, PST, XHTML, XLS, XPS, TIFF, or TXT files.
  • Process hundreds of folders at once.
  • Save attachments into the same folder or separately (via the Pro version)
  • Convert via graphic interface, command line or server version
  • Filter emails and export select fields
  • Comply with eDiscovery and Freedom of Information requests
  • Protect files from prying eyes, and more!

Steps to Export Gmail as PDF

It is impossible to save Gmail to PDF in a batch; Gmail only lets you save messages one by one. You can do this in three simple steps:

Step 1. Select the email

Open the message for conversion. Then, click on the printer icon in the upper-right corner. This gives you access to settings for the target format.

Step 2. Adjust output

The appearance of the print menu may differ depending on the browser. Choose «Save as PDF» instead of a physical device and adjust other settings (pages, orientations, paper size, etc.) if necessary.

Step 3. Save the file

Click on the «Save» button to generate the file. You will be prompted to choose a destination. Click «Save» to confirm your choice, and the document will appear in the designated folder. Repeat Steps 1-3 to turn any other messages into documents. GMail Save

Save Email as PDF by Outlook

Users of Windows 8 and earlier versions should take the following steps:

Step 1. Selection

Open the message and use the «Save as» option in the «File» tab. A dialog box will appear.

Outlook to PDF

Step 2. Basic Settings

Specify the destination and give your file a name. Choose HTML as the output format.

Step 3. Saving and Converting

Save the file and open it in MS Word. In the «File» tab, click «Save as» and select the target format. On Windows 10, you can save email to PDF directly from the «File» tab. The «Print» button lets you choose «Microsoft Print to PDF» and select the desired output format.

Print to PDF

Disadvantages of saving via Outlook

  • You can only save one email at a time
  • Conversion through HTML may be required
  • Editing is limited to basic page settings
  • Like any manual method, it is less reliable.


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Updated Fri, 03 May 2024

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