Outlook to PDF For Accurate e-Discovery And Litigation

If you are a legal investigator, you have enough stress before the discovery deadline, and you don't want processing emails to add to it. Imagine being able to convert Outlook emails with attachments to PDF or PDF/A and get accurate results with bates numbers in just few clicks. Why should you use Total Outlook Converter as an email e-discovery and litigation tool:

Quick answer: To prepare Outlook emails for e-discovery, install Total Outlook Converter Pro, load the PST or messages to review, select them, choose PDF or PDF/A as the output, turn on Bates stamping and any legal notes, then click Start. Attachments are processed and every message is converted in one batch, offline, with no Outlook or Acrobat required.

Accuracy
When it comes to legal matters, accuracy is our top priority. Total Outlook Converter Pro tranfers every detail of an Outlook email to the resulting PDF. We guarantee that no data will be lost. Our app supports both ANSI & UNICODE file types; emails written in Latin and non-Latin languages. Inserted links, images, even emoticons will be carefully tranferred.
Stamping bates
Stamp sequential bates numbers to the header or the footer of each page along with conversion. You may also add any text before and after the bates. Should you want to add the staring bates number to the file name, our Outlook converter can do that too.
Legal notes
With Total Outlook Converter you can add predefined stamps such as confidential, commercially sensitive, for attorneys' eyes only to relsulting PDF documents. All done in one go!
Attachments
We are proud of our amazing attachment processing options. The problem is that an email can have numerous types of attached files. Emails, images, Office files, CAD drawings, PPT presentations, audio files, one engine can hardly process all of them. Not in our case. Here at Coolutils we've been developing file converters since 2003, so our app supports over 200 file types. Rest assured that every attachment will be properly processed.
Customize output to your court's standards
As every court has its own standards, Total Outlook Converter Pro allows customizing the output PDF. Change the style, font color or size, set new margins. You can even add your CSS scheme to get the tailored output.
Advanced filtering options
Most email converters offer filtering emails by properties. Total Outlook Converter pro goes the extra mile by allowing you to filter email by key words. It cost us months of work, but we know that our legal users need this option badly.
No additional software
Our converter does not require either MS Outlook or Adobe Acrobat to be installed to convert PST to PDF.

Total Outlook Converter Pro will minimize the routine of discovery and production. It allows you to process huge amounts of data and always produce neat results.

Total Outlook Converter Pro runs fine on Windows Vista/7/8/10/11.

Personal License Personal, educational or other non-profit use.	$99.90
Commercial License For business or government environment.	$170 $159.90*

*Keep your legal e-discovery prices competitive with our app. All licenses are life-time and include 1 year of major upgrades. Act now!

Testimonials

"We have a legal requirement to scan our emails for questionable words and phrases. We receive emails from various sources and in various formats, so we put them all into the .eml format to facilitate the scan process. We use Total Outlook Converter Pro to convert the emails we receive (in .pst files) into the .eml format. As such, our primary interest is that the .eml output of the process should be a faithful image of the original emails residing in the .pst files, including any attachments. So far Total Outlook Converter Pro has worked very well for us."

Len Schrieber
Spark Investment Management LLC

"Your program came to my rescue when I had to dig out emails to and from an employee who left our district 8 years ago. We are a small K-12 district of about 500 students and received a public information request as part of a legal investigation. Total Outlook Converter Pro allowed me to get the job done in less than a day."

Larry Gohmert
Yorktown Independent School District

Total Outlook Converter Pro Customer Reviews 2026

Rate ItRated 4.7/5 based on customer reviews

"Discovery deadlines don't leave room for manual email processing, and Total Outlook Converter Pro let us load an entire PST and stamp Bates numbers across every message and attachment in one batch. Opposing counsel accepted the PDF/A output without a single formatting dispute."

5 Star Rebecca Stallworth Litigation Support Manager, Stallworth & Greer Law Firm

"We had thousands of emails to review before a production deadline and needed accurate Bates stamping alongside every attachment preserved. Turning on PDF/A output with legal notes enabled meant every message converted consistently, and the batch ran offline overnight without supervision."

5 Star Marcus DeLuca Paralegal, DeLuca Litigation Services

"An internal investigation required us to review and produce a former employee's mailbox with defensible numbering for every document. Total Outlook Converter Pro processed the whole PST with attachments and Bates numbers intact, though I had to spend some time up front getting the legal note fields configured the way our outside counsel wanted."

4 Star Fiona Whitcombe Corporate Counsel, Whitcombe Industries Legal Department

Outlook to PDF for e-Discovery — FAQ ▼

How do I convert Outlook emails to PDF for e-discovery?

Install Total Outlook Converter Pro, load the PST or messages relevant to the case, select them, choose PDF or PDF/A as the output, and click Start. The app converts every email and its attachments while preserving all details.

Can I add Bates numbers when converting Outlook to PDF?

Yes. Total Outlook Converter Pro stamps sequential Bates numbers in the header or footer of each page. You can add text before and after the number and even include the starting Bates number in the file name.

Can I add legal stamps like confidential or for attorneys eyes only?

Yes. Total Outlook Converter Pro lets you apply predefined stamps such as confidential, commercially sensitive, or for attorneys eyes only to the resulting PDF documents, all in one pass.

Does it convert email attachments too?

Yes. Total Outlook Converter Pro processes attachments across more than 200 file types, including images, Office files, CAD drawings, presentations and audio, so nothing in the email is left out.

Do I need Outlook or Adobe Acrobat installed?

No. Total Outlook Converter Pro converts PST and emails to PDF without MS Outlook or Adobe Acrobat installed, which makes it convenient for dedicated review machines.

Can I filter which emails are converted?

Yes. Beyond filtering by standard properties, Total Outlook Converter Pro lets you filter emails by key words, so you can isolate exactly the messages a discovery request covers before converting.

Can I match my court formatting standards?

Yes. You can change the style, font color and size, set new margins, and apply your own CSS scheme to tailor the output PDF to your court or production standards.