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Convert any Outlook Entity to PDF File with CoolUtils


Microsoft Outlook has long been a trusted ally for managing emails, files, and folders. However, there often comes a time when you need to convert Outlook entities into a more portable and universally accessible format - PDF.

With the powerful CoolUtils Outlook to PDF Converter, you can easily convert an Outlook item to PDF to ensure that your Outlook data remains accessible and secure, regardless of where or how you choose to share it. Download it today, and start converting Outlook items such as OST & PST to PDF.

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Simple Outlook EML to PDF Conversion

Not everyone wishes to download software for a one-time conversion need. If you have a standalone Outlook MSG file that you urgently need to convert into a Portable Document Format (PDF), we've got the perfect solution for you.

Avoid software download and installation; instead, use our efficient online converter for a fast and straightforward MSG to PDF conversion. With our MSG to PDF Converter, you can convert and download in moments!

Here's a step-by-step guide on how to convert MSG to PDF through the online converter:

  • Visit CoolUtils' MSG to PDF online converter.
  • Upload your MSG file by clicking the upload button and browsing for your MSG file.
  • Select your desired conversion settings, such as the output format.
  • Click the 'Convert' button and the online tool will convert your Outlook item to PDF format - real quick!

Outlook to PDF Converter

For users who frequently deal with Outlook data and require more comprehensive conversion options, the Total Outlook Converter is the perfect choice. This robust tool is designed to handle all your Outlook conversion needs efficiently and securely.

Convert Outlook to PDF

Converting Outlook emails to PDF files can be a tricky task. There are several challenges that you may encounter, such as:
  • Selecting which emails to convert and which ones to skip;
  • Figuring out how to include the attachments along with the message body in the PDF file;
  • Sorting the emails by date, sender, subject, or other criteria in the PDF file;
  • Adding Bates stamping or other identifiers to the PDF pages.
The CoolUtils file converter is highly customizable, allowing you to control how you convert files precisely.

Why Convert Outlook to PDF?

There are several reasons why you may need to convert Outlook to PDF:
  1. To enhance compatibility: The PDF file format is universally compatible and works on most devices and platforms.
  2. To preserve original formatting: PDFs can meticulously preserve the original formatting of your Outlook data or saved HTML file.
  3. For enhanced security: PDFs support encryption and password protection and may prove more robust than encrypting with a blank Word document.

Advantages of Converting Outlook to PDF with CoolUtils

Here are some key features of our app that make it a better choice than native solutions such as Microsoft Print:
  • Save time when converting Outlook email to PDF by having Total Outlook Converter scan your computer for Outlook files automatically;
  • Reduce the conversion time and bandwidth by ignoring images saved on the web;
  • Easily match converted PDFs with their corresponding MSG files by saving attachments in their original name format;
  • Get more versatility by also converting vCard files into DOC, TXT, PDF, and TIFF formats;
  • Enjoy a wide range of file outputs, including DOC, XPS, XLS, HTML, XHTML, TXT, TIFF, JPEG, EML, and MBOX;
  • Easily preview emails from the interface before converting them;
  • Exclude the body, recipient fields, or other sections;
  • Add headers and footers to the final PDF files;
  • Keep emails from different timezones correctly organized by applying UTC (Coordinated Universal Time);
  • Make the resulting PDF non-searchable or fast-loading on the web with the Fast Web View option.

Outlook to PDF Converter Specifications

Full Software NameCoolutils Outlook Converter
DescriptionDesktop-based converter for converting the main Outlook file formats (OST and PST) to 12 other formats, including PDF, DOC, XPS, XLS, HTML, XHTML, TXT, TIFF, JPEG, EML, and MBOX. Works with a few simple clicks and supports batch conversion with endless customization options for the final PDFs, including exclusions, insertion of headers, quality settings, custom fields, and more!
ProcessorAt least 2.4 GHz
Minimum Hard Drive Space193.2 MB
Operating SystemWindows
Trial versionDownload and install CoolUtils Outlook to PDF Converter to perform unlimited free conversions for the next 30 days! Convert your emails, contacts, and even calendar items, and enjoy the ease of sharing them!
With these specifications, CoolUtils Outlook to PDF Converter stands as an efficient and versatile solution to convert Outlook emails.


How to Convert Outlook to PDF?

Converting Outlook to PDF is a straightforward process with CoolUtils' Outlook to PDF converting software. Here's a simple guide for your PST files:
  1. Launch the Total Outlook Converter on your Windows OS.
    Outlook Converter
  2. Depending on your requirements, choose the specific Outlook entity you want to convert, be it emails, files, or more. You can even convert an Outlook folder to PDF.
    You can add PST/OST files manually or automatically.
    Finding files in Outlook
  3. Customize your Outlook email to PDF conversion settings according to your preferences.
    Conversion settings in Total Outlook Converter
  4. Once you've configured the settings, click the 'Convert' button, and the software will efficiently convert Outlook email data into PDF format.

    By following these steps, you can effortlessly process your Outlook email data into PDF files.

How to Convert Outlook Email to PDF?

If your goal is to convert an individual Outlook email to PDF, the process is equally simple. Follow the steps below:
  1. Begin by opening the CoolUtils Total Outlook Converter.
  2. Choose the 'Emails' option to indicate that you want to convert individual Outlook emails.
  3. Select the specific emails you wish to convert to Adobe PDF. This could be one or multiple emails, depending on your needs.
  4. Customize the PDF conversion process, such as PDF file settings, output location, and any additional settings.
  5. Once you've configured the settings, simply click the 'Convert' button. The software will swiftly convert your selected Outlook emails into PDF files.

How to Convert Multiple Outlook Emails to PDF Files?

If you have a batch of Outlook emails that you want to convert to PDF, the process is essentially the same as converting individual emails. Start by selecting all the emails you want to include in the conversion process, then follow the same steps.

Convert Outlook Folders to PDF

To maximize your efficiency and easily save Outlook emails, use the email client to organize your emails into folders and export messages in batches. With CoolUtils' Outlook convert to PDF functionality, you can also export Outlook folders to PDF.
How to export Outlook email folders

How to Convert an Outlook File to PDF?

To convert Outlook files to PDF, follow these steps:
  1. Open CoolUtils' Total Outlook Converter.
  2. Choose the 'Files' option to indicate that you want to convert Outlook files.
  3. Select the Outlook file you wish to process.
  4. Configure your Outlook email to PDF conversion settings by including file-specific options, where to save the converted PDF file, and any other relevant options.
  5. Click the 'Convert' button and wait as the software transforms your Outlook file to PDF.

How to Convert Outlook Items to PDF?

With CoolUtils' converting software, you can not only work with individual emails or convert an Outlook folder to PDF but also work with other MS Outlook options like calendar events or contacts. Follow these steps to transform an Outlook item to PDF:
  1. Launch the converter.
  2. Choose the 'Outlook Item' option from the File tab to specify the type of item you want to convert.
  3. Select the specific file to view it. Note that you can convert an Outlook folder to PDF. Just select the folder you want.
  4. Customize the PDF conversion preferences.
  5. Press the 'Convert' button, and the software will efficiently process your selected item.

Requesting a conversion report Note that you can request a report of the PST/OST file containing details about the Attachments, Headers, Sender, Subject, To, CC, BCC, Creation Date, Delivery status, and more information:
Details in a conversion report

How to Convert Outlook MSG File to PDF? You can convert an Outlook message to PDF with ease. Just follow these steps:

  1. Launch the CoolUtils Outlook to PDF Converter application on your computer.
  2. Indicate that you want to convert an email message by selecting the 'Outlook Message' file format option.
  3. Now, pick the specific Outlook messages you intend to transform into PDF. Whether it's one or multiple messages, the converter can handle it seamlessly.
    Selecting individual messages to process
  4. Tailor your PDF conversion preferences to suit your needs. Adjust formatting, choose the message header, specify the output directory, and configure any other relevant options.
  5. Once your settings are configured, simply click the 'Convert' button. CoolUtils will efficiently convert Outlook messages to PDF files. If you have any issues with this process, consult the Help Section.

Explore CoolUtils Total Outlook Converter

If you ever wondered how to convert Outlook email to PDF file, CoolUtils' Total Outlook Converter is the way to go. It gives you unlimited customization options to help you save time and end up with professional results. Whether you need to convert emails, files, folders, or specific items, this tool streamlines the process, ensuring your data retains its integrity and accessibility, regardless of where or how you intend to use it.

Our converter not only simplifies the conversion process but also prioritizes the security and preservation of your Outlook data. Start your free trial and experience the convenience of effortlessly converting Outlook to PDF. With CoolUtils, your Outlook data is just a click away from becoming PDF-ready, which makes your work more efficient and seamless.


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Updated Fri, 28 Jun 2024

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